<!DOCTYPE html> <html lang="en-US"> <head> <base href="../../../../"> <meta http-equiv="Content-Type" content="text/html; charset=utf-8"> <title>Comments</title> <link rel="shortcut icon" href="media/navigation/favicon.ico"> <link type="text/css" href="normalize.css" rel="Stylesheet"> <link type="text/css" href="default.css" rel="Stylesheet"> <link type="text/css" href="prism.css" rel="Stylesheet"> <script type="text/javascript" src="polyfills.js"></script><script type="text/javascript" src="languages.js"></script><script type="text/javascript" src="fuzzysort.js"></script><script type="text/javascript" src="prism.js"></script><script type="text/javascript" src="help2.js" defer></script><script type="text/javascript" src="a11y-toggle.js" defer></script><script type="text/javascript" src="en-US/langnames.js" defer></script><script type="text/javascript" src="paginathing.js" defer></script><script type="text/javascript" src="en-US/bookmarks.js" defer></script><script type="text/javascript" src="en-US/contents.js" defer></script><script type="text/javascript" src="help.js" defer></script><meta name="viewport" content="width=device-width,initial-scale=1"> </head> <body itemscope="true" itemtype="http://schema.org/TechArticle"> <div class="header-extrawurst"> <header><div class="logo-container"><a class="logo" href="en-US/text/shared/05/new_help.html"><div class="symbol"></div> <p>LibreOffice 6.4 Help</p></a></div></header><div class="modules"> <button type="button" data-a11y-toggle="modules-nav" id="modules" onclick="setupModules('', 'en-US');">Module</button><nav id="modules-nav"></nav> </div> </div> <aside class="rightside"><input id="accordion-1" name="accordion-menu" type="checkbox"><label for="accordion-1">Contents</label><div id="Contents" class="contents-treeview"></div></aside><aside class="leftside"><div id="Index"> <div class="index-label">Index 🔎︎ </div> <div id="Bookmarks"> <input id="search-bar" type="text" class="search" placeholder="Search in all modules"><nav class="index"></nav> </div> </div></aside><div id="DisplayArea" itemprop="articleBody"> <a name="bm_id3154100"></a> <meta itemprop="keywords" content="comments,inserting/editing/deleting/printing/resolving"> <meta itemprop="keywords" content="comments,hide resolved"> <meta itemprop="keywords" content="comments,resolve in text documents"> <meta itemprop="keywords" content="inserting, comments"> <meta itemprop="keywords" content="editing, comments"> <meta itemprop="keywords" content="deleting,comments"> <meta itemprop="keywords" content="Navigator,comments"> <meta itemprop="keywords" content="printing,comments"> <meta itemprop="keywords" content="resolving,comments"> <meta itemprop="keywords" content="records, inserting comments "> <meta itemprop="keywords" content="remarks, see also comments"> <a name="comment"></a> <a name="bm_id8906707"></a> <h1 id="hd_id3154100">Comments</h1> <p id="par_id3151100" class="paragraph"><a name="notizbearbeitentext"></a><span class="avis">Inserts a comment around the selected text, presentation slide, drawing page or at the current spreadsheet cursor position.</span></p> <a name="howtoget"></a><div class="howtoget"> <div><p class="howtogetheader"><a name="wie"></a>To access this command... </p></div> <div class="howtogetbody"> <div class="embedded"><p class="embedded"><a name="notiz"></a>Choose <span class="emph">Insert - Comment</span>.</p></div> <div class="embedded"><p class="embedded"><a name="notizkbd"></a>Key <span id="swlnsysidm13" class="switchinline"><span hidden="true" id="MACidm14" class="MAC"><span class="emph">Command</span>+<span class="emph">Option</span></span><span hidden="true" id="defaultidm17"><span class="emph">Ctrl</span>+<span class="emph">Alt</span></span></span>+<span class="emph">C</span>.</p></div> </div> </div> <br> <p id="par_id6718649" class="paragraph">The comments by different authors get different colors. Choose <span id="swlnsysidm31" class="switchinline"><span hidden="true" id="MACidm32" class="MAC"><span class="menuitem">LibreOffice - Preferences</span></span><span hidden="true" id="defaultidm34"><span class="menuitem">Tools - Options</span></span></span><span class="menuitem"> - LibreOffice - User Data</span> to enter your name so that it can show up as the comment author.</p> <span id="swlnapplidm37" class="switch"> <span hidden="true" id="CALCidm38" class="CALC"> <h2 id="hd_id0915200910571612">Comments in spreadsheets</h2> <p id="par_id3166460" class="paragraph">When you attach a comment to a cell, a callout appears where you can enter your text. A small square in the upper right corner of a cell marks the position of a comment. To display the comment permanently, right-click the cell, and choose <span class="emph">Show Comment</span>.</p> <p id="par_id101565954872022" class="paragraph"> <img src="media/helpimg/sc_cell_with_comment_displayed.png" class="genericimage" alt="Cell with comment displayed" title="Cell with comment displayed" style="width:451px;height:173px"> </p> <p id="par_id8336741" class="paragraph">To change the object properties of a comment, for example the background color, choose <span class="emph">Show Comment</span> as above, then right-click the comment. Do <span class="emph">not</span> double-click the text!</p> <p id="par_id3155390" class="paragraph">To edit a shown comment, double-click the comment text. To edit a comment that is not shown permanently, right-click in the cell that contains the comment, and then choose <span class="emph">Edit Comment</span>. To specify the formatting of the comment text, right-click the comment text in edit mode.</p> <p id="par_idN107A1" class="paragraph">To change the position or size of a comment, drag a border or corner of the comment box.</p> <p id="par_id9499496" class="paragraph">To delete a comment, right-click the cell, then choose <span class="emph">Delete Comment</span>.</p> <p id="par_id2036805" class="paragraph">You can also right-click a comment name in the <span class="emph">Navigator</span> window to choose some editing commands.</p> <p id="par_id3153716" class="paragraph">To set the printing options for comments in your spreadsheet, choose <span class="menuitem">Format - Page</span>, and then click the <span class="emph">Sheet</span> tab.</p> </span> <span hidden="true" id="IMPRESSidm58" class="IMPRESS"> <h2 id="hd_id1001565974085289">Inserting Comments in Presentations</h2> <a name="comment001"></a> <p id="par_id901565974475262" class="paragraph">Use the command <span class="menuitem">Insert - Comment</span> or the key combination above to insert a comment anchor to the current <span id="swlnapplidm63" class="switchinline"><span hidden="true" id="IMPRESSidm64" class="IMPRESS">slide</span><span hidden="true" id="DRAWidm65" class="DRAW">page</span></span>. A colored comment box is shown at the top left corner, to enter the text of the comment. A small colored box - the anchor - in the top left of the <span id="swlnapplidm66" class="switchinline"><span hidden="true" id="IMPRESSidm67" class="IMPRESS">slide</span><span hidden="true" id="DRAWidm68" class="DRAW">page</span></span> contains the initials of the author name, followed by a sequential number. Click on the anchor to open or close the corresponding comment.</p> <a name="dropdown"></a> <p id="par_id521565974498192" class="paragraph">The author name and the comment creation date and time is shown at the bottom of the comment box.</p> <p id="par_id2571794" class="paragraph">The comment box contains an icon with a down arrow. Click the icon to open a menu with commands for comment management.</p> <p id="par_id561345967371982" class="paragraph"> <img src="media/helpimg/si_presentation_with_comment.png" class="genericimage" alt="Comments in Presentations" title="Comments in Presentations" style="width:598px;height:291px"> </p> </span> <span hidden="true" id="DRAWidm75" class="DRAW"> <h2 id="hd_id491566054901283">Inserting Comments in Drawings</h2> <div class="embedded"> <a name="comment001"></a> <p id="par_id901565974475262" class="paragraph">Use the command <span class="menuitem">Insert - Comment</span> or the key combination above to insert a comment anchor to the current <span id="swlnapplidm63" class="switchinline"><span hidden="true" id="IMPRESSidm64" class="IMPRESS">slide</span><span hidden="true" id="DRAWidm65" class="DRAW">page</span></span>. A colored comment box is shown at the top left corner, to enter the text of the comment. A small colored box - the anchor - in the top left of the <span id="swlnapplidm66" class="switchinline"><span hidden="true" id="IMPRESSidm67" class="IMPRESS">slide</span><span hidden="true" id="DRAWidm68" class="DRAW">page</span></span> contains the initials of the author name, followed by a sequential number. Click on the anchor to open or close the corresponding comment.</p> <a name="dropdown"></a> <p id="par_id521565974498192" class="paragraph">The author name and the comment creation date and time is shown at the bottom of the comment box.</p> <p id="par_id2571794" class="paragraph">The comment box contains an icon with a down arrow. Click the icon to open a menu with commands for comment management.</p> </div> <p id="par_id561345998371982" class="paragraph"> <img src="media/helpimg/sd_drawing_with_comment.png" class="genericimage" alt="Comments in Drawings" title="Comments in Drawings" style="width:413px;height:293px"> </p> </span> <span hidden="true" id="defaultidm81"> <h2 id="hd_id9851680">Inserting Comments in Text Documents</h2> <p id="par_id1830500" class="paragraph">Use the command <span class="menuitem">Insert - Comment</span> or the <span id="swlnsysidm86" class="switchinline"><span hidden="true" id="MACidm87" class="MAC"><span class="emph">Command</span>+<span class="emph">Option</span></span><span hidden="true" id="defaultidm90"><span class="emph">Ctrl</span>+<span class="emph">Alt</span></span></span>+<span class="emph">C</span> key combination to insert a comment anchor at the current cursor position. A colored comment box is shown at the page margin, to enter the text of the comment. A line connects the anchor to the comment box. If a text range is selected, the comment is attached to the text range. The commented text range is shadowed.</p> <p id="par_id561565967371982" class="paragraph"> <img src="media/helpimg/sw_text_with_comment.png" class="genericimage" alt="Comments in text documents" title="Comments in text documents" style="width:834px;height:244px"> </p> <h2 id="hd_id2929166">Editing comments</h2> <p id="par_id5201879" class="paragraph">Every user with write permission to the document can edit and delete comments of all authors.</p> <div class="embedded"> <a name="dropdown"></a> <p id="par_id521565974498192" class="paragraph">The author name and the comment creation date and time is shown at the bottom of the comment box.</p> <p id="par_id2571794" class="paragraph">The comment box contains an icon with a down arrow. Click the icon to open a menu with commands for comment management.</p> </div> <a name="bm_id0429200810593995"></a> <div class="tip"> <div class="noteicon"><img src="media/icon-themes/res/helpimg/tip.svg" alt="tip" title="tip" style="width:40px;height:40px;"></div> <div class="notetext"><p id="par_id0302200901430918">In the <span class="emph">Find & Replace</span> dialog of text documents, you can select to include the comments texts in your searches.</p></div> </div> <br> <h2 id="hd_id601573488847729">Replying to comments</h2> <p id="par_id0305200911090684" class="paragraph">If the comment in a text document was written by another author, there is a <span class="emph">Reply</span> command in the context menu. <span class="avis">This command inserts a new comment adjacent to the comment to which you want to reply.</span> The comment anchor is the same for both comments. Type your reply text in the new comment. Save and send your document to other authors, then those authors can add replies, too.</p> <a name="resolvecomments"></a> <h2 id="hd_id201573491050815">Marking comments as resolved</h2> <p id="par_id961573491046250" class="paragraph">When the document has been reviewed and commented and requires your action in its contents, you can mark the comment <span class="emph">Resolved</span> or <span class="emph">Unresolved</span>. Open the comment context menu or click on the comment dropdown list to mark the Resolved checkbox. When you mark the comment resolved, the word <span class="literal">Resolved</span> is inserted under the date in the comment box. When marking unresolved, the word <span class="literal">Resolved</span> is removed.</p> <p id="par_id521573491035753" class="paragraph">You can toggle the display of all resolved comments in the document. Hidden resolved comments are not displayed in the page margin but are not deleted. You can display back all hidden comments. Choose and mark <span class="menuitem">View - Resolved comments</span> to display the resolved comments. Unmark to hide resolved comments. The default is to display all resolved comments.</p> <h2 id="hd_id3445539">Navigating from comment to comment in text documents</h2> <p id="par_id4271370" class="paragraph">When the cursor is inside a comment, you can press <span id="swlnsysidm119" class="switchinline"><span hidden="true" id="MACidm120" class="MAC"><span class="emph">Command</span>+<span class="emph">Option</span></span><span hidden="true" id="defaultidm123"><span class="emph">Ctrl</span>+<span class="emph">Alt</span></span></span>+<span class="emph">Page Down</span> to jump to the next comment, or press <span id="swlnsysidm127" class="switchinline"><span hidden="true" id="MACidm128" class="MAC"><span class="emph">Command</span>+<span class="emph">Option</span></span><span hidden="true" id="defaultidm131"><span class="emph">Ctrl</span>+<span class="emph">Alt</span></span></span>+<span class="emph">Page Up</span> to jump to the previous comment.</p> <p id="par_id2116153" class="paragraph">When the cursor is inside the normal text, press the above mentioned keys to jump to the next or previous comment anchor. You can also use the small <span class="emph">Navigation</span> window below the vertical scrollbar to jump from one comment anchor to the next comment anchor.</p> <div class="tip"> <div class="noteicon"><img src="media/icon-themes/res/helpimg/tip.svg" alt="tip" title="tip" style="width:40px;height:40px;"></div> <div class="notetext"><p id="par_id5381328">You can also open the <span class="emph">Navigator</span> to see a list of all comments. Right-click a comment name in the Navigator to edit or delete the comment.</p></div> </div> <br> </span> </span> <a name="bm_id0429200810584478"></a> <a name="bm_id0915200910464881"></a> <a name="bm_id0429200810584479"></a> <p id="par_id0522200809383431" class="paragraph"></p> <a name="bm_id0429200810592549"></a> <a name="bm_id0915200910471559"></a> <p id="par_id0522200809383485" class="paragraph"></p> <a name="bm_id0429200810593994"></a> <a name="bm_id0915200910474796"></a> <p id="par_id0522200809383428" class="paragraph"></p> <h2 id="hd_id51565980483588">Viewing Comments</h2> <a name="bm_id0804200803411260"></a> <a name="bm_id0804200803411261"></a> <span id="swlnapplidm155" class="switch"> <span hidden="true" id="CALCidm156" class="CALC"> <p id="par_id61565980600884" class="paragraph">Use <span class="menuitem">View - Comments</span> to show or hide all comments in spreadsheets.</p> </span> <span hidden="true" id="DRAWidm159" class="DRAW"> <p id="par_id171565980454842" class="paragraph">Use <span class="menuitem">View - Comments</span> to show or hide all anchor comments on the top of the page.</p> </span> <span hidden="true" id="IMPRESSidm162" class="IMPRESS"> <p id="par_id821565980437922" class="paragraph">Use <span class="menuitem">View - Comments</span> to show or hide all anchor comments on the top of the slide.</p> </span> <span hidden="true" id="defaultidm165"> <p id="par_id0804200803435883" class="paragraph">Use <span class="menuitem">View - Comments</span> or click on the Comment button on the right of the horizontal ruler to show or hide all comments.</p> </span> </span> <h2 id="hd_id5664235">Printing comments</h2> <span id="swlnapplidm169" class="switch"> <span hidden="true" id="IMPRESSidm170" class="IMPRESS"> <p id="par_id231565982070288" class="paragraph">You cannot print the comments of the slides.</p> <div class="note"> <div class="noteicon"><img src="media/icon-themes/res/helpimg/note.svg" alt="note" title="note" style="width:40px;height:40px;"></div> <div class="notetext"><p id="par_id2419507">You can choose to use the <span class="emph">Notes view</span> to write a page of notes for every slide.</p></div> </div> <br> </span> <span hidden="true" id="DRAWidm174" class="DRAW"> <p id="par_id671565982126756" class="paragraph">You cannot print the comments of the drawing pages.</p> </span> <span hidden="true" id="CALCidm176" class="CALC"> <p id="par_id461565984972664" class="paragraph">Comments are printed when they are made visible.</p> </span> <span hidden="true" id="defaultidm178"> <p id="par_id2254402" class="paragraph">To change the printing option for comments for all your text documents, choose <span id="swlnsysidm180" class="switchinline"><span hidden="true" id="MACidm181" class="MAC"><span class="menuitem">LibreOffice - Preferences</span></span><span hidden="true" id="defaultidm183"><span class="menuitem">Tools - Options</span></span></span><span class="menuitem"> - LibreOffice Writer - Print</span>.</p> </span> </span> </div> <div class="search-frame"></div> <div class="donation-frame"></div> <footer><div id="DEBUG" class="debug"> <h3 class="bug">Help content debug info:</h3> <p>This page is: <a href="https://opengrok.libreoffice.org/xref/help/source/text/shared/01/04050000.xhp" target="_blank">/text/shared/01/04050000.xhp</a></p> <p>Title is: Comments</p> <p id="bm_module"></p> <p id="bm_system"></p> <p id="bm_HID"></p> </div></footer> </body> </html>
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